Reserving Space in the Library/Using EMS   Tags: adams_library, book_a_room, ems, events_management_system, fortes_room, reserve_space  

Please Visit:

• Adams Library
• Digital Commons
• Library Handbooks
• LibGuides Home
• Newsletter

Your opinion matters!  
TELL US WHAT YOU THINK

GOT A QUESTION?

Rhode Island College uses Events Management System (EMS) for requesting space and various services on campus.  

More information on EMS can be found on the RIC website: 

General overview:  http://www.ric.edu/ems/ 

Instructions for RIC faculty/staff:  http://www.ric.edu/ems/facultyStaff.php

Instructions for RIC student organizations: http://www.ric.edu/ems/students.php

Instructions for Non-RIC users and guests: http://www.ric.edu/ems/guestLogin.php

 Log in: https://ricalendar.ric.edu/virtualems/Login.aspx

Video tutorials

All submissions for space and services made through EMS are considered REQUESTS ONLY.  Once you have successfully submitted a request, EMS will assign a reservation ID and you will receive an email notification that your request is pending.  Make a note of the reservation ID.  While NOT a confirmation number, this is a unique identifier which you will need if you have any questions while your request is pending.

Requests are routed to appropriate campus approvers who approve/reject based on applicable College policies.  You will receive a second email confirming your request once it has been approved.  **DO NOT ADVERTISE your event until you have received this confirmation!**

Please note that not all facilities are available for space requests.  EMS will not allow you to request a space that is not available.

The library reserves the right to limit facility use to those activities and events that are consistent with our mission and are operationally practical.

Access to spaces in the Library WILL NOT BE PERMITTED OUTSIDE OPERATIONAL HOURS under any circumstances.  Please check Library hours before submitting a request.

Approval of requests for use of space in the Library is based on adherance to our usage policies.  Failure to comply with these policies may result in future denial of requests for space.

EMS requires that requests be made at least 5 calendar days before an event.  Exceptions may be made under special circumstances by contacting the approver.  These requests will need to be entered into EMS by the approver.

**Even if space is approved, not all services may be available on such short notice.  Requesters will need to contact service providers separately to confirm availability of services.**